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When speaking with people in departments such as overseas management, you must not use a confident, firm tone. You have to be timid and overly deferential, lowering your own status as much as possible. You also must not explain or clarify work-related matters clearly, because this style of communication is what keeps people in that department from feeling afraid.
Speak timidly and position yourself as the most lowly person; this is the proper way to deal with people. That way, your supervisors and colleagues will like you instead of being so afraid of you that they want to set you up.